Electives At University of Florida Shands Medical Center

Hi Folks,

A big hello from sunny Gainesville Florida! At last, I have completed my last core rotation, which was surgery in London, and am now finishing off my medical education with a few more elective rotations. I’ve decided to do Neurology, Nephrology, and Cardiology (4 weeks each) at the University of Florida’s Shands Hospital because I heard great things about the training here from former AUC students who have been there. Gainesville was also an ideal place for me to do rotations because I wanted to spend some time with family. My brother Jimmy and his family live here in town. He is a well-known wedding photographer here in Gainesville, and was also the one who took our engagement photos. Also in the news, my wife Irene recently found a job as a PA in her hometown of Valdosta, less than 2 hours away north of here. She is working at a pulmonology clinic, and I am very proud of her. Again, we will be long distance for the next three months, but at least we’ll be relatively close to each other, and able to see each other on the weekends.

Setting up elective rotations at hospitals like UF Shands is not as easy as setting up rotations at the main AUC-affiliated hospitals like Bronx-Lebanon or Nassau, which your clinical advisor can easily do for you. Instead, you’d have to set it up yourself. It took me some time to figure out the process, and so I’d like to share with you the steps that I took to do it. Hopefully this would help some AUC students who would be interested in coming to UF Shands for elective rotations.

According to the Florida state statute, students of non-LCME schools (which includes AUC) can only do rotations at Floridian institutions that have an affiliation or agreement with their schools. As of 2013, AUC has agreements with the following institutes in Florida:

• Center for Haitian Studies (Miami)
• Cleveland Clinic (Weston)
• University of Florida/Shands Medical Center (Gainesville)
• Bayfront Medical Center (St. Petersburg)
• Tallahassee Memorial Hospital (Tallahassee)
• Orlando Regional hospital (Orlando)
• Medical Examiner’s Office (Browards County)

Unlike the other institutions in Florida, in order to do rotations at UF Shands, AUC students need to first get approval from a faculty member who would agree to sponsor them and evaluate them.

STEP-BY-STEP GUIDE FOR AUC STUDENTS

1. Figure out which rotations at UF you would like to do. Not all rotations will be available to AUC students at all times, since UF students take first pick over visiting medical students. You can check out the available options here.
2. Email the secretary or the rotation director of the field you are interested in rotating (preferably the secretary). In the email, introduce yourself, tell them your interest in the rotation, the dates you are interested in, and ask them to contact the Associate Dean for Student Affairs, Dr. Patrick Duff, for final approval. It’s very common to not hear back from them via email. In this case, be persistent! If you don’t hear back from them in a week, I’d suggest calling them directly over the telephone.
3. Once they approve of you, forward that email to Rita Ford at the Office of Student Affairs and Registration. Make sure to introduce yourself to Rita too! She’s a nice lady. Rita: ritaford@ufl.edu and (352) 273-7977
4. Once Rita receives the approval email, she will email you a packet of documents that must be completed and sent back to her. Make sure the secretary and Rita have you down on their schedule on the exact dates of your rotation. Make sure Rita knows the exact course name for the rotation. You can look up the course name here.
5. Fill in as much information as you can on the package, and then send it all to your clinical advisor at AUC. He/She will then fill out the rest of the documents. Have your clinical advisor send all the completed documents to Rita. Make sure your AUC clinical advisor have your UF rotations on your official AUC clinical schedule as well.
6. Go to the Application Fee Page and pay the $25 application processing fee. Go to the Weekly Rotation Fee Page and prepay the $800 per week ($3200 for a 4-week rotation) for the elective. You’ll have to pay this upon approval of the rotation and no less than 7 days before the start of the rotation. Since AUC has an agreement with UF, the hefty rotation fee will be covered by AUC tuition, and AUC will reimburse you the money at the end of the rotation. When you pay for the elective, make sure to save the receipt (like print-screen the receipt page, or save the confirmation email)!! You will need this document in order to get reimbursed by AUC!
7. Once Rita receives all your paperwork, she will let you know that you are good to go. Let your AUC advisor know that you are good to go as well.
8. Get ready for the move! You can find some housing information here. In the meantime, you can complete the HIPAA training online. Once you have completed the training, print the confidentiality statement and bring it with you signed to Gainesville to give to Rita.
9. Move to Gainesville!
10. On the first day, go to Rita’s office. She will give you a brief orientation about your stay at UF. Bring with you $16.25 to pay for the Gator One photo ID. If your rotation requires you to go to the SOuth Tower of the hospital, you will also need to bring $20 for a deposite on a key fob that will give you access there.
11. Rita will take you to go meet your attending or his secretary, and from there you will start your rotation.

SAMPLE CONTACT LETTER

Dear Mr./Mrs. _________,

REIMBURSEMENT

AUC will reimburse for affiliated clinical sites like UF Shands. While other hospitals may just invoice the school, for UF Shands, you’ll have to pay the rotation fees upfront before the start of the rotation. After the rotation ends, ask your AUC clinical advisor to send you a reimbursement form. Fill out the reimbursement form and send it to your advisor along with the completed rotation evaluation and receipt of your rotation fees. AUC will then write you a check to reimburse you.

CONTACT INFORMATION

To set up rotations, here are some of the people to contact. However, to find an updated list, consult the links I have above.

• Office of Student Affairs and Registration: Ms. Rita Ford; ritaford@ufl.edu; (352) 273-7977
• Neurology: Ms. Deborah Kahakua; deborah.kahakua@neurology.ufl.edu; (352) 273-590.
• Nephrology: Ms. Jamie Sims; Jamie.Sims@medicine.ufl.edu; (352) 273-8821.
• Cardiology: Ms. Mimi Jolicoeur; Mireille.Jolicoeur@medicine.ufl.edu; 352-273-9079.

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